Feb 07, 2023

Executive Director of Facilities Management

  • Northeastern Illinois University
  • Chicago, IL, USA
Full-Time Facilities

Job Description

Executive Director of Facilities Management

Position: Northeastern Illinois University, located in Chicago, Illinois, invites applications for the position of Executive Director of Facilities Management in the Facilities Management Department.

Position Responsibilities:

The Executive Director of Facilities Management is responsible for facility planning, architectural and engineering services, remodeling and capital-improvement programs, building and grounds maintenance, central heating and cooling plant, energy conservation/sustainability, health and safety programs, and recycling programs. Candidate must have demonstrable experience leading a large, diverse team.

Minimum Qualifications: A Bachelor's degree in engineering, architecture, management, or business plus a minimum of five years' experience in a facilities management role is required. Applicants must have a vision for the future of a modern university and significant experience planning and supervising significant construction projects.

(Position requires a background check)

Job Duties:

  • Direct supervision of a large staff across core functions including heating plant, electrical, grounds, mail services, and safety/environmental compliance.
  • Work with campus leadership on programming/planning new buildings as well as renovating and remodeling existing facilities, including parking facilities.
  • Provide leadership to assure that the Universitys buildings and grounds support the instructional mission and are safe, clean, functional, and attractive.


  • Provide leadership and supervise operation of the heating plant and campus energy-management program(s).
  • Ensure regular inspection of all facilities, including three university sites other than the main campus, and develop appropriate responses to demonstrated needs.
  • Ensure compliance with federal, state, and city occupational health, safety, and environmental regulations and reporting requirements.
  • Understand and comply with all ADA requirements.
  • Stewards routine, preventive, and emergency maintenance, addressing deferred maintenance backlogs, the sustainability of operations, and annual requests to the state of Illinois. Building types include a mix of a residence hall, parking garages, classroom buildings, performance space, athletics, food service, administrative buildings, child-care facility, classroom buildings, research facilities, and one library.
  • Investigate external funding and internal operational improvements to maximize the Facilities Management budget allocation.
  • Assist in union negotiations.
  • Establish and maintain accurate historical records to aid in the implementation of ongoing programs and long-range planning initiatives.
  • Provide leadership with campus recycling program and other current or future sustainability efforts.
  • Assist with policies and procedures as needed by the VP.


  • Fostering a culture that values frequent, clear, and transparent communication amongst numerous stakeholders, is of critical importance to the continued success of the Facilities Management department.
  • Creating new, and/or refining existing processes for communication with campus stakeholders will be of critical importance.
  • A responsive work order system, the continued fostering of mutually beneficial relationships with auxiliarys leadership and campus deans, and performance-based decisions that rely on data gathering.
  • Diplomacy, customer service skills, and the ability to collaborate with peer leaders to optimize the outcomes of building investments.
  • Coordinate and communicate all facilities-related management work across University departments.


  • Promotes the financial and operational advantages of preventive maintenance, sustainable campus operations, life cycle costs, and the importance of addressing the university's deferred maintenance backlog.
  • Advocates for the allocation of limited university resources for projects that sustain a safe and highly functional working/living environment on campus.
  • Collaborates with the Office of Finance and Administration and works closely to deliverthe Facilities Management annual operating budget and auxiliary facilities operating budgets.

Strategic Planning

  • Responsible for playing a key role in the planning of significant projects, organizational decision making, and driving growth within a high profile, fact paced environment.
  • Responsible for the daily operation of all campus buildings and infrastructure.
  • Evaluates the total cost and long-term impact on students, faculty, staff, and the environment in all decision making.
  • Oversees the recruitment, supervision, professional development, and performance of custodial, grounds, and trades staff.
  • Develops and clearly communicates productivity goals for team members. Identifies paths to success with metrics to gauge team and individual progress toward goal achievement.

Job Competencies:

  • Must possess and maintain a valid State of Illinois driver's license.
  • Must be willing and able to respond to emergencies, including snow removal, within 30 minutes.
  • Knowledge of or ability to learn institutional policies, rules and regulations.
  • Demonstrated ability to lead, recruit, manage, and support a diverse workforce.
  • Demonstrated ability to develop collaborative relationships.
  • Ability to work independently and produce completed staff work. Ability to manage multiple issues with multiple priorities.
  • Understands facilities systems and lifecycle performance.
  • Understands preventative maintenance principles and practices.
  • Understands methods of utilizing maintenance work order tracking systems to maximize efficient and effective planning and execution of facilities maintenance work.
  • Experience with implementing high performance building standards and green building requirements.
  • Experience with developing a customer centered, team environment.
  • Excellent written and oral communication skills.
  • Excellent leadership skills as demonstrated by an ability to effectively collaborate with others in a shared governance environment.
  • Demonstrated commitment to and ability to work within a collaborative, multi-cultural University environment.
  • Demonstrated ability to identify, monitor, and gain compliance with federal law, state law and policy, and university policy.
  • Able to use various technologies to plan work, communicate efficiently, gather data, create spreadsheets, create project documents and present information.


Founded in 1867, Northeastern Illinois University enrolls about 7,000 students through the College of Arts and Sciences, the Daniel L. Goodwin College of Education, the College of Business and Management and the College of Graduate Studies and Research. Northeastern is regarded as the most diverse public comprehensive university in the Midwest and is designated by the U.S. Department of Education as a Hispanic-Serving Institution and Minority-Serving Institution. Northeastern offers more than 40 undergraduate degree and certificate programs and more than 50 graduate degree, certificate, licensure and endorsement programs.

Salary: $120,000 - $140,000

Deadline: Review of applications begins immediately and continues until the position is filled.

To Apply: Applicants are expected to respond based upon the entire job description.You must submit the following online forms (see links below) and send the remaining documents to: edfm-search@neiu.edu with the job title in the subject line

Copies of unofficial transcripts are accepted; however, official transcripts for all earned degrees will be required on candidates selected for final interviews.

Northeastern Illinois University is an equal opportunity/affirmative action employer and invites applications from women, minorities, veterans and persons with disabilities, as well as other qualified individuals. Northeastern Illinois University's positions are contingent upon the University's receipt of its State of Illinois appropriations.



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